Also note that the resources assigned to a task may have different working hours than the project as a whole, and thus the displayed duration of a task may not match up exactly with the amount of effort it takes.Įffort is the total amount of working time put into a task by all assigned resources. Note that non-working times don’t count if a task starts one afternoon and doesn’t complete until the next morning, or spans a lunch break, only the working hours are counted. If the task begins at 8:00 and ends at 12:00, that’s a duration of 4 hours. Position in the task outline tasks that are higher in the outline are scheduled earlier.ĭuration and effort are two key concepts intimately involved with the process of scheduling tasks and leveling your project for optimal efficiency.ĭuration is how long a task takes in actual working hours in the schedule. Task Priority, as set in the Priority column of the task outline. Requirements to end by a certain time, such as locked end dates, constraints, or being a prerequisite to a task with such a requirement. In judging which task to put first, the following criteria matter, in this order: Tasks moved back by resource leveling are scheduled by resource availability.ĭuring leveling, OmniPlan has to make an educated decision about which task should get access to a resource first, and which tasks should be pushed back by a resource dependency. When you level the project (or whenever a change is made, if Project ▸ Automatically Level Resources is selected), OmniPlan rearranges tasks which have resources assigned, to make sure no resource is being used at more than 100% of its availability. Tasks can also be scheduled as late as possible or locked (with the lock icons above the Start and End dates in the Schedule section of the Task inspector, or by holding Command and clicking either end of the task’s bar in the Gantt chart) so they are not affected by leveling. Resource availability is not taken into consideration, so resources may end up overutilized (this is why leveling is an important additional step). This means the task is placed at the very earliest time possible, taking into consideration start and end constraints, and dependencies on other tasks. There’s a page on the Omni Automation site for each app which has examples and documentation to help you build the your own task killing robots.The Task inspector’s Scheduling method indicates how OmniPlan should determine when a task is to occur in the project.īy default and prior to leveling, new tasks are scheduled as early as constraints allow. ![]() This is a way to script tasks using Core JavaScript language and works on macOS, iOS, and iPadOS. There are some display improvements for how to view things, and a new file type for version 4 which improves compatibility if you sync files (say, using Dropbox or Box).īut especially if you use the iOS version of OmniPlan, the biggest addition comes with the Pro version which includes support for Omni Automation. If you need to track financial information, you can add it as part of your project and see either what this one step costs, or what the entire project cost is (for that resource or all of them) up to a specific point. ![]() Since all good plans start with coffee, make a coffee plan!Īnother really great feature is improved tracking on cost and effort. It can be very frustrating to get well into a project you’ve set up only to discover you basically need to set it up over again with different options (please don’t ask me how I know). One thing that stood out to me was the new assistant, so when you set up a new project you get some help making sure you’re choosing the right options for what you need to do. ![]() In fact, I was able to attend a demo to see these new features in action. As always with an app from Omni Group, there’s way more. OmniPlan is a macOS and iOS app for project management, allowing you to view and collaborate on forecasting costs, scheduling, and more. Omni Group released their latest big upgrade on Wednesday, OmniPlan version 4.
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